CATEGORISATION
& BILLING
Categorising and billing pathology tests in each individual case is subject to a series of factors which are outside ISTODIEREVNITIKI's control.
Among other things, these factors include:
- the size of surgical specimens removed by surgeons
- the number of biopsies taken by referring clinicians
- the type and number of supplementary tests required for diagnosis ordered by the anatomic pathologist making the diagnosis.
Consequently, the initial estimated cost of examining a specimen removed using the same surgical or biopsy procedure may differ depending on the number of specimens submitted, the location from which the specimens were taken and their size, as well as the supplementary tests required to properly assess the specimen.
To enable us to transparently quantify and price the technological and diagnostic work required, we implement a methodology based on categorisation and coding of specimens by levels in line with the US Current Procedural Terminology (CPT) standards.
This methodology was proposed in 2010 by the Hellenic Society of Pathology and approved in 2012 by Greece’s Central Health Council in the context of costing all medical procedures carried out in Greece (see Hellenic Nomenclature and Codification of Medical Procedures - http://www.moh.gov.gr/articles/health/domes-kai-draseis-gia-thn-ygeia/articles/ken-eswteriko/713-kwdikopoihseis [4.3.2 Medical Procedures Codes Group E3 Pathology Anatomy Genetics].
This methodology is considered to reflect with a satisfactory degree of accuracy the complexity of each case submitted to the Anatomic Pathology Laboratory for examination, in order for it to be categorised and then billed.
ISTODIEREVNITIKI’S GUIDE TO CATEGORISATION AND BILLING
BASIC PRINCIPLES
- The charge we apply is directly related to the code used.
- We charge by the specimen.
- SPECIMEN: Any tissue (s) submitted to the Anatomic Pathology Laboratory, accompanied by clinical instructions/a referral (fully filled out, signed) (referral note) indicating the need for independent assessment and consequently requiring its own SEPARATE examination and pathological diagnostic process.
N.B. The definition of SPECIMEN should not be confused with the definition of CASE (a case may consist of one or more specimens and special tests and is used for record-keeping purposes).
Normal histological examination codes
- Basic Codes: LEVEL I, LEVEL II, LEVEL III, LEVEL IV, LEVEL V, LEVEL VI: Normal histological examination on H&E sections. This charge includes entry in the database, lab preparation of the materials, macroscopic and microscopic examination, preparation of the findings and storage of the records.
Analysis
- LEVEL I: This relates to macroscopic examination only. It is used where a diagnosis can be made without requiring laboratory preparation and microscopic examination.
- LEVEL II: This relates to lab preparation as well as macroscopic and microscopic examination which only confirms the histological origin of the sample and the absence of disease.
- LEVEL III, LEVEL IV, LEVEL V, LEVEL VI: These relate to macroscopic and microscopic examination with increasing requirements for lab preparation of materials and medical diagnostic work.
Rapid biopsy (intraoperative consultation)
- TB1 (the first rapid biopsy), TB2 (each subsequent rapid biopsy): These relate to macroscopic and microscopic examination of frozen sections. The charge depends on the number of rapid biopsies requested by the surgeon. They are charged in ADDITION to the Normal Histological Examination Levels
Special (Supplementary) Techniques
- AFA (desalination), TISSUE (histochemistry), AN1, AN2, AN3 (Cost-tiered categorisation of immunohistochemical markers), ANM (Semi-quantitative morphometric analysis of a breast immunohistochemistry “package” consisting of Her2, ER, PR, Ki67). This relates to special techniques carried out without or with accompanying medical work. They are charged in ADDITION to the Normal Histological Examination Levels
Modifiers
(These codes change the charge applied to the normal histological examination)
- Extra Container (EC) Definition: This code is used in cases of biopsies where more than two sample containers are sent on the same day relating to the same case. Example: Gastrointestinal biopsies from separate anatomical locations
- Extra Large Sample (ELS) Definition: There is a greater technological and/or diagnostic workload than the one required for the normal histological examination code assigned to the specimen. This code relates to surgical specimens (not biopsies) whose examination requires more than 17 paraffin blocks to be prepared. Example: Extensive pneumonectomies, radical prostatectomies, pancreaticoduodenectomy (Whipple), etc.
